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Google office: Make a copy

Making a copy of a document in Google office is the way of applying a template to a new document. This can be performed in Google Drive, the document manager; Google Docs, the text editor; Google Sheets, the spreadsheet application; and Google Slides, the presentation editor.

The Web page has a section about making a copy of a document in Google Drive. Then it has a section about Google Docs and Sheets. The last section demonstrates how to copy a document in Slides. Slides has a few different options than the other three.

Google office: Make a copy (of document): Welcome

Google Drive

Right-click menu

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Google office: Make a copy (of document): Image

Step 1: Select a desired document

Click a document that you want a new document to be based on. You may want to use most of this document's content, or you may want to use the document for its formatting.

Step 2: Click Make a copy at top or right-click menu

The Make a copy item can be found in the right-click menu or in the menu that appears across the top. For the right-click menu, right-click on the desired document. In the menu across the top, click the three dots.

Step 3: Rename the new document

The rename item is either in the right-click menu or in the menu at the top, like the Make a copy item. Either way launches a Rename dialog. Type the new name in the textbox. Then click the OK button in the dialog.

Google office: Make a copy (of document): List

Top menu

Make a Copy is in the top menu that appears when you click the three dots after you select the desired document.

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Google office: Make a copy (of document): Image

Google Docs and Sheets

Google office: Make a copy (of document): Text
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Google Docs

The Make a copy item is located in the File menu in Google Docs. Click it. Then  click Make a Copy. This will launch a Copy document dialog that is discussed below.

Google Sheets

The Make a copy item, like it is in Docs, is in the File menu. Click it to launch the Copy document dialog, that is pictured below.

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Google office: Make a copy (of document): News

Copy document dialog

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Google office: Make a copy (of document): Image

Step 1: Type a new title

Type a new title for the new document in the Name text field

Step 2: Select a location

Click Folder to reveal a dialog that allows you to select a folder to store your new document. Click an arrow to the right of a desired folder to enter it. Click the arrow at the top left of the dialog to go back a folder. Click the desired folder. Then click the Select button at the bottom of the dialog.

Step 3: Click checkboxes

There are three check boxes to choose from:

  • Share it with the same people: This will appear when the document you are copying is already shared with others. A check in this box means your new document will also be shared with those people.

  • Copy comments and suggestions: A check in this box will make copies of the comments of any comments and suggestions made in the document being used to create a new document, to the new document.

  • Include resolved comments and suggestions: This becomes active when when Copy comments and suggestions has a check in it. Click this to transfer resolved comments and suggestions to the new document.

Step 4: Click the button

Once you have given the new document a name, selected where it is to be stored, and chosen check boxes, click the Make a copy button at the bottom of the dialog.

Google office: Make a copy (of document): List
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Clicking Folder launches a dialog that allows you to select a folder to store your document. Click the arrow to the right of a folder to enter it. Click the back arrow at the top, left of the dialog to go up a folder.

To select a folder, click the folder. Then click the Select button. This will store your new document in that folder.

NOTE: The button to the left of Select allows you to create a new folder.

  1. Click it and a text field will appear.

  2. Type the desired name for the folder.

  3. Then click the check box.

Google office: Make a copy (of document): Image

Google Slides

Google office: Make a copy (of document): Text
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Slides is different from Docs and Sheets. Make a copy is a sub-menu in the File menu. The two choices are Entire presentation and Selected slides.

Google office: Make a copy (of document): Image

Entire presentation

Clicking this launches a Copy document that is almost identical to the one found in Docs and Sheets, but it has a few different check boxes.

Selected slides

This launches a Copy selected slides dialog. It is like the dialog that appears when you choose Entire presentation, but it has fewer check boxes.

Google office: Make a copy (of document): List

Entire presentation

Step 1: Click Selected slides

Click the File menu. Highlight the Make a copy sub-menu. Then click Entire presentation.

This launches a Copy document dialog.

Step 2: Give the new document a name

This is your item description. Use this space to add a description of the services, products, team members or any other items you want to highlight on your site. Have a lot to say? Easily turn any item into a full page by clicking ‘Create a page from this item’ in the edit panel.

Step 3: Select a location

Click Folder to reveal a dialog that allows you to select a folder to store your new document. Click an arrow to the right of a desired folder to enter it. Click the arrow at the top left of the dialog to go back a folder. Click the desired folder. Then click the Select button at the bottom of the dialog.

Step 4: Click checkboxes

There are three check boxes to choose from:

  • Share it with the same people: This will appear when the document you are copying is already shared with others. A check in this box means your new document will also be shared with those people.

  • Copy comments: A check in this box will make copies of the comments of any comments and suggestions made in the document being used to create a new document, to the new document.

  • Include resolved comments: This becomes active when Copy comments has a check in it. Click this to transfer any resolved comments to the new document.

  • Remove all speaker notes: Clicking this will exclude any notes that were entered in the bottom section of the document being used to create the new one. This is a text box with the phrase "Click to add speaker notes." 

Step 6: Click the button

Once you have given the new document a name, selected where it is to be stored, and chosen check boxes, click the Make a copy button at the bottom of the dialog.

Google office: Make a copy (of document): List

Copy document in Google Slides

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Google office: Make a copy (of document): Image

Copy document with folder dialog in Google Slides

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Google office: Make a copy (of document): Image

Selected slides

Step 1: Click desired slides

This step is to be done before clicking on the File menu. Click on slides, from the left column of slides, that you want to include in your new document.

  1. Click the first one.

  2. Then click subsequent slides.

    • ​If the second slide is directly above or below the first slide you selected, hold down the shift key. Then click the second slide with your mouse while holding down shift.

    • If the subsequent slides are not directly above or below the first slide, hold down the Ctrl key, if you are using Windows or Linux (Mac users need to hold down the Cmd key). Then click the subsequent slides with your mouse while holding down Ctrl or Cmd.

  3. Repeat two until all the desired slides are selected.

Step 2: Click Selected slides

Click the File menu. Highlight the Make a copy sub-menu. Then click Selected slides.

This launches a Copy selected slides dialog.

Step 3: Give the new document a name

This is your item description. Use this space to add a description of the services, products, team members or any other items you want to highlight on your site. Have a lot to say? Easily turn any item into a full page by clicking ‘Create a page from this item’ in the edit panel.

Step 4: Select a location

Click Folder to reveal a dialog that allows you to select a folder to store your new document. Click an arrow to the right of a desired folder to enter it. Click the arrow at the top left of the dialog to go back a folder. Click the desired folder. Then click the Select button at the bottom of the dialog.

Step 5: Click checkboxes

There are three check boxes to choose from:

  • Share it with the same people: This will appear when the document you are copying is already shared with others. A check in this box means your new document will also be shared with those people.

  • Copy comments: A check in this box will make copies of the comments of any comments and suggestions made in the document being used to create a new document, to the new document.

  • Include resolved comments: This becomes active when Copy comments has a check in it. Click this to transfer any resolved comments to the new document.

  • Remove all speaker notes: Clicking this will exclude any notes that were entered in the bottom section of the document being used to create the new one. This is a text box with the phrase "Click to add speaker notes." 

Step 6: Click the button

Once you have given the new document a name, selected where it is to be stored, and chosen check boxes, click the Make a copy button at the bottom of the dialog.

Google office: Make a copy (of document): List
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Google office: Make a copy (of document): Image
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Google office: Make a copy (of document): Image
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